Minutes of Pontcanna Permanent Allotment Association 5th November 2019

Annotated Minutes for PPAA Committee meeting, held on 05/11/19, at 1800, Butcher’s Arms, Canton

Present: Sue Jones (Site Secretary), Jenny Howell (Chair), Wendy Gunter (Treasurer), Richard Masterman, Martin Pasek (Operational Support) Apologies: Dan Phillips, Alex Brown, Ian Douglas. General attendees: None.

Minutes of previous meeting and matters arising – Jenny.

Sue mentioned that re the problem with the overflowing culvert, despite the renewed recent very heavy rains there has been no further deposit of mud on the central car park, and the manhole cover was in place. It was assumed that someone had replaced it since the last inspection.

On the brick cubicles, Sue has approached an asbestos removals contractor, and he says that it is exactly the work in which he specialises. He should be shortly giving a quote. AP Sue.

Richard has done a survey, and made a site plan of the areas which are to be cleared of debris, compost etc. However, he is aware that hedgehogs may be hibernating in much of the material, and so it was proposed to delay clearance until spring. AP Richard. 

The Committee were dismayed, however, to learn that a plot holder had been seen bringing a car on site, apparently laden with domestic garden waste, and then putting it on the large pile which has arisen on site!

Tenants are reminded, yet again, that it is expressly forbidden in the Conditions Of Tenancy to bring any waste material onto site for fly-tipping, which is what this is. Cardiff City Council collect garden waste from homes in any case, and so it is astonishing that anyone should do this.

The Council provide no service of waste collection from allotment sites, and PPAA have to pay contractors to clear such piles from limited funds. That is why the unauthorised “communal” compost heaps are being phased out.

Please, as per your tenancy agreement, compost your plant waste on your own plot and take all unwanted materials off site for disposal.

On the website improvements, Jenny said that she and Alex had not yet arranged any tutorial, but she was reasonably confident that given access to the site, from her own experience, she would be able to do what was needed. She proposed emailing Alex for passwords and key facts etc. AP Jenny.

Raised Agenda Items – Jenny.

Site Secretary’s Report – Sue. Sue said that she has had four responses from people considering giving up their plots following last month’s advice, and 

it was agreed that the publicity had been worthwhile.

Any Other Business

Wendy mentioned that opportunistic parking in the turning from the Lime Avenue into site sometimes blocked or hindered access. Sue proposed asking the Council to extend the double yellow lines. AP Sue.

There was no further business and the meeting ended at 1910.

The next PPAA meeting will be on Tuesday, 7th January 2010, at the Butcher’s Arms, Canton, provisionally at 1800.

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