Skip

A general waste skip has been arranged for the Western Avenue car park from Monday 01 August 2022.

This is to let plot holders dispose of bulky waste from their plots – e.g. any carpet left by previous plot holders, old fencing, hard plastics, and wood.

It is not to be used for any compostable material e.g. weeds, roots, grass.

Any metal should be put at side of skip and will be disposed of separately.

We would thank you to note that this is not for bringing unwanted materials from off-site.

It would be appreciated if people could do a quick litter pick from around their plot, and if there should be any awkward rubbish, then please let the committee know via the PPAA gmail so that arrangements can be made to get it to the skip.

The skip is being provided out of PPAA funds and not by the Council, therefore it is a finite resource,  and does not cancel the general condition of tenancy for plot holders to dispose of their rubbish off site themselves. 

Thanks for your cooperation and assistance.

Richard Masterman, 

Chair, PPAA Committee

Fly Tipping

PPAA Committee are saddened to have to report that there has been yet another such incident in the verges at the Western Avenue end car park. Someone – presumably a plot holder – has left a quantity of old timber items there, and there is also a bag of what appears to be household waste.

Unfortunately, this can only be regarded as fly tipping. The Council does not collect rubbish from site, and therefore any such wrongdoing results in expense and inconvenience  to all of us plot holders in removing the rubbish. Money spent on clearing up fly tipping is money lost to communal benefits elsewhere on site.

If anyone has any rubbish for disposal, then it should be left on their plot and arrangements made by them to dispose of it off site. Sometimes a post on the website or on Facebook can find someone interested in old wood – e.g. for their wood burner – or they may find someone making a trip to the Council tip willing to take a few items for them too.

It must also be pointed out that fly tipping is a breach of tenancy under the rules, and may possibly result in a heavy fine too.

Kind thanks all, PPAA Committee

Committee Working Group Minutes 11 07 22

Minutes for PPAA Working Group held on 11 July 2022 at 19:00 by Zoom

Present: Phillip Reardon (Site Rep), Wendy Gunter (Treasurer), Richard Masterman (Chair), Jenny Howell, Sue Jones, Jon Townley, Dan Phillips, 

Apologies:  Alan Coombs, Martin Pasek.

Introduction

  • Richard advised that a number of issues had arisen which warranted a dedicated working group to separately consider outside the normal framework for committee meetings.

Constitution

  • The Committee are aware that the PPAA Constitution as it stands is out of date and contains references which are no longer appropriate and an overhaul should be considered.
  • Any changes to the Constitution must be accepted by Cardiff Council and also by a vote of plot holders at a special or annual general meeting.
  • To avoid any misinterpretation a note has been included on the website to explain that amendments are being considered for future implementation.
  • With this in mind the group agreed that the original Constitution would remain in place unaltered whilst revisions are drafted for consideration by the Committee and submission to the Council in readiness for discussion and vote by plot holders at the AGM 2023.
  • The working group will report to the Committee and reconvene in due course to assess progress.

Website

  • In a similar manner the website also requires an update to make it more relevant to current plot holders.
  • A committee helper has undertaken a few obvious alterations and the working group will provide further suggestions for inclusion and consideration by the Committee.

General Information for Plot Holders

  • The document on the website will be amended to be in line with the Constitution 

 

Maintenance of Plots

  • The Committee are fully cognisant that a number of plots are badly overgrown and can be a source of great irritation to adjacent plot holders not to mention the huge list of people waiting for a plot who otherwise might be more productive.
  • Phil explained that official process of Clear or Quit notices managed by the Council had got back to a slow start following the Covid enforced moratorium and a number of notices were with the Council awaiting execution.
  • There was lots of discussion regarding what if anything the Committee can do to improve the site situation with the following plan:
  1. Site inspections will continue and a schedule of plots of interest and status will be produced for regular review by the Committee. 
  2. The Committee will be considering ways to follow up poorly tended plots with the associated plot holder in advance of the formal Clear or Quit procedure.

Finance

  • Wendy confirmed the grant had now been received.
  • The simplified method for paying for the website is now in place,
  • Wendy highlighted the requirement for the return of the key deposit from leaving plot holders and the collection from new.

Hedge and Verge Trimming

  • Plot holders are to be reminded that they are responsible for maintaining the dividing path between plots and also their part of the verge to a site road.
  • Some careful hedge trimming has been carried out by a committee member with emphasis on minimising any interference to wildlife.

Exposed Drainage Chamber on Road 3

  • The lid has been recovered and reinstalled by a committee member.    

Any Other Business

  • None. 
  • Actions from this working group and the previous committee meeting will be discussed at the next committee meeting.

Date of Next Committee Meeting

  • Revised to Tuesday 09 August 2022 at 19:00 by Zoom.

Fun with numbers

Looking around the site, it really is fun to see the diversity of ways in which people have numbered their plots.

Part of our tenancy agreement requires that plot holders clearly number their plots. If anyone isn’t sure what number they are, then it will be on their tenancy agreement, or they can find their plot on the site map.

As the reader can see, I’ve taken a few pictures of a variety of numbers dotted around the site – maybe they will give some of us a little inspiration. Whatever, as long as our plots are numbered they can be as plain or fancy as anyone likes!

Sue Jones, PPAA Committee

Rules, Policies and documents website page update

The Rules, Policies and Documents page on the PPAA website has been updated to include important new items, and to make all of them more conveniently read in a user-friendly manner. This page contains all the essential information for those interested in how the allotments are run, what the responsibilities of the Committee are, and indeed, what we all need to know and to do as plot holders.