Minutes for PPAA Committee Meeting held on 05 April 2022 at 19:00 by Zoom
Present: Wendy Gunter (Treasurer), Richard Masterman (Chair), Jenny Howell, Dan Phillips, Phil Reardon (Site Representative)
Apologies: Sue Jones, Martin Pasek
Previous Minutes:
Items from previous meeting to be addressed as agenda items
Chair Report
Overflowing culvert: An email has been received from the Allotment Officer stating that initial cctv and jetting should commence during April 2022.
Site Representative’s Report:
Council supplied water butts have been received although in a disjointed fashion. Matching stands are awaited. The Council state that these are to be retained on site although the Committee have not taken any responsibility in this respect.
The Community Gardens are continuing to be plagued by theft and unauthorised access. All plot holders are urged to be vigilant with regard to securing entry gates at all times. The committee noted that unfortunately the Association is unable to secure the site boundaries.
Phil noted that revised Council procedures now require all new structures on plots must have prior written consent from Cardiff Parks Dept. This includes greenhouses, sheds and the like. Pre-existing structures can remain.
Treasurer’s report
To assist with audit procedures, Wendy again requested plot holders to indicate on bank transfers their plot number and purpose for all payments. Eg: subs, shop
Wendy confirmed that audit information is being prepared.
Any Other Business
Richard reported that batches of the seed potatoes have been sold but further stock is still available.
Fly tipping remains a problem with rubble and other clearly non-site materials being brought to site and left.
Plot holders are requested to report to the Council any incident so inspection and possible identification of source can be carried out for police or disciplinary action.
It was noted that in previous years that minutes of committee meetings had been made available directly to individual plot holders but complications with the set up of MailChimp and the WordPress website brought it in to disuse. Phil has instigated rationalisation and improvement so that the procedure can be more readily reintroduced.
Dan reported good progress with tidying the poly tunnel and a skip would now be useful for the removal of unwanted material. Richard to contact the Council to arrange. 12 April was agreed as a clear out date. Also to look in to a second skip for 24 April 2022 at the top car park to facilitate a general site litter pick and tidy up. This would provide plot holders with a one-off opportunity to remove storm damaged and unwanted materials. Plot holders are reminded that bringing rubbish from off-site would be a breach of their agreement with the Council.
The date for the AGM was fixed as 11:00 Sunday 24 April 2022 to be held at/in the poly tunnel. An agenda will be issued nearer the time. All plot holders are reminded that volunteers for the committee are welcome and if anyone fancies a go at any position or the general support roles, they should contact Phil Reardon.
Next meeting
AGM 11:00 Sunday 24 April 2022 at the poly tunnel
Committee 19:00 Tuesday 07 June 2022
Meeting closed at 20:10
