Although it’s been customary for PPAA Committee to try to meet monthly, there isn’t in fact any constitutional requirement for the Association to do this, but only to hold an Annual General meeting. Nor is there any procedure laid down for such meetings, but the present Acting Chairs have followed the “blue chip” companies’ guidance as to that, and as to what is proper to include in or to exclude from any minutes taken. The position’s explained on this page.
The last meeting of PPAA Committee was in June as minuted, and there hasn’t been one since (nor of any sub-group.) This has been down to a number of reasons, such as holidays, people’s other family commitments, personal preferences, and the fact that electronic communication means that anything important can be discussed and resolved in that way.
From messages received however, it seems that some have perhaps mistakenly assumed that meetings took place as customarily scheduled, but that either minutes weren’t taken, or if they were, then they weren’t published. This isn’t the case. There simply haven’t been any meetings, but nevertheless the routine works – such as the clearing of plots and letting them to new tenants – have continued as normal, as has site maintenance, and other works previously resolved to be undertaken.
(If there should be reports being circulated, which differ from the above, then these – we’d suggest – would be mistaken. On a general point regarding communication, we’d also make clear that no plot holder is blocked from the PPAA email account, nor from commenting on this website. On the other hand, what anyone might do with their personal accounts – where these have, with hindsight, perhaps unwisely been shared – is of course entirely a matter for them.)
PPAA Website Team
