Present: Sue Pasek (Acting Chair), Wendy Gunter, Mike Powell, Jane Davies, Martin Pasek, Keith Ball
Apologies: Gordon Goldsmith, Nerys Lloyd Pierce, Lewis Evans
The meeting opened at 19:00
Previous Minutes:
Matters covered below
Chairman’s Report:
Covered by Site Secretary report
Site Secretary’s report (shared role):
Sue reported that during September three plots were let, one plot declined, with two remaining lettable vacant plots. Plot viewings are ongoing.
Two applications have been approved for structures.
The sale of Autumn planting garlic and onions had been a success with all of the stock sold within ten days.
Treasurer’s report: Wendy
Funds remain healthy with no substantial expenditures yet this financial year. However planned projects by the PPAA in the next few months will see a larger spend.
Trees: Mike
Mike has obtained a quote for phase one of tree works on the site. Waste to be chipped and left on site, likewise any logs. The rate was approved by the Committee and dates for phase one of works will be organised. A website article will discuss the planned works in more depth.
Water: Martin
The Council have now raised a ticket for repairs to the mains water leak. No dates have yet been given for this work.
The PPAA Committee agreed that the site water would be turned off for the winter months on the 1st of November 2024.
Manure: Wendy
Wendy has spoken with the Riding School Manager (many thanks to Nerys for making the initial contact) and continuation of supply confirmed. The PPAA Committee voted to continue to offer a financial token of goodwill on delivery.
Complaints Procedures: Wendy
It was considered that a reminder to plot holders of how to deal with both criminal and civil complaints by plot holders – and with grievances under the rules of tenancy – should be made, and a concise article on this subject is expected to be published on the PPA website in the near future.
With respect to the large number of possible miscellaneous breaches of tenancy by a plot holder, Wendy suggested that a generic letter, stating the issue be sent from the Committee, and only if that failed to rectify the situation would the matter be referred to the Council. (A draft is to be presented at the next meeting.)
AOB:
Mike wanted to remind plot holders that there is a works party to clear plot 112b on Thursday 15th October, 10:00. All welcome, and any help gratefully received.
Mike asked for an update on the nine plots issued with End of Tenancy letters by the Council on August the 1st. Sue reported that she had written to the Allotments Officer asking for a status update but at the time of the meeting had not received a reply.
Wendy requested that plot holders bringing cars on site use the allocated parking areas. Parking on the access roads is only for unloading and loading.
There was no further business and the meeting ended at 20:10.
The PPAA Committee meetings are regularly scheduled for the first Tuesday in the month, the next being on 5th November 2024, at 1900, at the Butcher’s Arms, Canton.
